Making the most of your alumni network

A short field guide for development teams who want more from the community they already have.

Your alumni are your warmest audience — they already know the school. The trick is making the invitation easy to say yes to.

Checklist: Before Importing Your Alumni

Task	Description
Site Branding Complete	Customised your institution’s colours, logo, and alumni landing page.
Photos Added	Albums added so alumni see engaging content upon login.
News Added	Alumni news or stories added.
Mandatory Fields Marked	Set required alumni profile fields to collect critical information.
Custom Fields Added	Expand your alumni data by adding custom profile fields to collect information specific to your institution.
Active Pages Reviewed	Disable pages not relevant at launch.
Direct Registrations Setup	Decide between auto-approval or manual-approval of direct registrations.
Auto Snapshot Email	Set the frequency of automated snapshots as contents gets added.
Stripe Payment Gateway Connected	Enabled payments for events, fundraisers, shop, and business listings.
Header Images Updated	Customise banner images for Directory, Jobs, and Business Directory pages.
Optional Content Added	Upload any ready content: Events, Jobs, Fundraisers, Chat Groups, etc.

Task	Description
Update School Website	Add alumni login/registration link on your school website to redirect to your Alumnly site. For reference, see Past Students - Alumni - Kolbe
Post on Social Media	Promote your new alumni platform on LinkedIn, Facebook, etc. Download draft content.

If you need help creating your alumni page or social media graphics, contact us at support@alumnly.com.

We recommend notifying alumni 2–3 days before importing. Use these templates based on your situation:

After import, Alumnly will automatically send a personalised invite to each alum for email validation and access.