Overview of the Photos Module

For alumni users, the Photos page features three tabs:

1. Albums: Displays photo albums created by the school admin.
2. Alumni Photos: Shows alumni-uploaded photos that have been approved by the school admin.
3. My Photos: Allows alumni to view and manage their own uploaded photos.

When logged in as an admin, the Photos page allows you to add, view, and manage all school and alumni photos. You’ll find these sections:

• Current Albums Tab: Displays live photo albums created by the admin.
• Disabled Albums Tab: Contains photo albums that have been disabled.
• Draft Albums Tab: Houses photo albums scheduled to go live at a future date and time.
• Alumni Approved Photos Tab: Shows all photos added by alumni that have been approved.
• Alumni Unapproved Photos Tab: Displays photos uploaded by alumni that are awaiting school approval.

From here, you can:

• Approve, disapprove, or delete alumni-uploaded photos.
• View and manage alumni comments on photos.

Step 1:   Photo Module Setup

Before you begin creating albums, it’s important to configure your preferences for the Photo module. Here’s how:

1. Navigate to the Setup section on the Photos page.
2. Customise your preferences for:
   1. Photo Notification Email: Enter an email address to receive notifications when alumni upload photos or add comments.
   2. Auto-Approve Alumni Photo Uploads: Choose whether photos uploaded by alumni are approved automatically or require admin approval.
   3. Auto-Approve Alumni Comments: Decide if alumni comments are automatically posted or require review.
   4. Notify School Admin for Comments: Opt to receive email alerts for comments added by alumni.
3. Click Save to apply your changes.

You can update these settings anytime from the Setup page.

Step 2:   Creating a New Photo Album & Adding Photos

Follow these steps to create a photo album and add photos:

1. Click Create a New Album.
2. Fill in the following details:
   1. Album Name: Enter a title for your photo album.
3. Click Save to create the album.
4. Once the album is created, click Select a New Photo and Upload to Album to add photos from your device.
5. Set the Release Date & Time to schedule when the album will go live on your alumni site.
6. After uploading, click Save and Return to Photos to finalise your changes.

Your albums and photos will now be visible to alumni under the Albums tab on the Photos page.

Step 3:   Managing Photos, Albums & Cover Images

To manage photo albums and their content:

1. On the Photos page, click the Current Albums tab.
2. Select the album you want to manage. From here, you can:
   1. Add, disable, or delete photos.
   2. Add captions to your photos by entering text and clicking ‘Post’.
   3. Update the album’s cover image by selecting a photo and clicking Mark Cover Image.
   4. View and manage comments added by alumni, including approving, unapproving, or deleting them.
3. To rearrange photos within an album, click Edit This Album and drag photos into your desired order.
4. Once done, click Update or Update and Return to Photos to save changes.
5. Similarly, to rearrange the order of photo albums, click Re-Order Albums, then drag and place the albums in your preferred order. Once done, click ‘Current Albums’ tab to return.

Step 4:   Managing Alumni-Added Photos and Comments

When alumni upload photos, the school admin will receive an email notification based on the Photo Setup configuration.

Depending on your settings:

• Alumni Approved Photos Tab: Automatically approved photos will appear here. You can disable or delete any photo as needed. You can also view and manage alumni comments in this section, including approving, unapproving, or deleting them.
• Alumni Unapproved Photos Tab: Photos awaiting admin approval will appear here. Review these photos and either approve or delete them as needed.