As an admin, you have full control over whether new directly registered alumni (i.e. not added or imported by admin) can access the platform immediately or if they require manual approval before joining the community.

Understanding Pending Approvals

• Directly registered alumni require admin approval before they can access the site.
• Alumni added or imported by the institution are automatically approved and do not require approval.
• You can choose to enable or disable manual approval based on your institution’s preferences.

Pending Approvals Setup

This setting allows you to specify up to three email addresses (separated by commas & no spaces) to receive notifications whenever a new direct alumni registration requires admin approval.

When alumni register directly on your Alumnly platform and the Pending Approval feature is turned on, the system automatically sends an email notification to the email addresses entered here.

If no email addresses are entered, the system will send approval notification emails to all admin users by default.

Tip: Use this feature to direct approval requests to specific team members (e.g., Alumni Relations or Marketing) to streamline your direct registration review process.

Step 1:   Accessing Pending Approvals

1. Log in as an Admin on your Alumnly site.
2. Navigate to Directory > Pending Approvals.

This page displays all alumni waiting for approval.

Step 2:   Enabling or Disabling the Approval Process

1. On the Pending Approvals page, locate the toggle switch for direct registration approval.
2. By default, this switch is ON, meaning that admin approval is required before alumni gain access.
3. If you want to allow direct registration without approval, switch it OFF.

💡 Note: When the switch is turned OFF, newly registered alumni will automatically gain access to the site upon signing up.

Step 3:   Approving Pending Alumni

1. If the approval process is enabled, alumni awaiting access will be listed on this page.
2. To review a pending request, click the View button.
3. To approve an alumni member:  
   1. Select the alumni you want to approve.
   2. Click the Approve button.
   3. You can also select multiple alumni at once to approve in bulk.

Once approved, alumni will receive immediate access to the site.